How I Use Google Tasks to Make Life Easier

Did you know your brain isn’t meant to be a storage device? No, your brain’s primary function is to process information, not remember it.

As a mom, you have a TON of stuff to remember, for the whole family!

If you’re counting on your brain to remember it all, then I’m guessing you feel overwhelmed most of the time.

I like to think about a brain that’s trying to remember all the to-do’s, appointments, reminders, etc., like an overly cluttered room.

Just like in real life, if you’re standing in a cluttered room, it’s hard to focus. You feel overwhelmed and anxious.

But once you have a system in place to hold and track all your to-do’s, you free up that mental energy and feel more organized and less overwhelmed.

It’s like cleaning out and organizing the cluttered room. Once the room is in order, you can focus and you might even feel motivated to get stuff done!

Google Tasks is the system I use to manage all my tasks on a daily, weekly, monthly, and yearly basis.

In this blog post, I’m going to share with you how I use Google Tasks – showing you the exact things I create tasks for. Hopefully I can convince you to give Google Tasks a try to give your brain a break and make your life easier!

How I Use Google Tasks

I was a paper girl for a long time. And up until two years ago, I didn’t see myself swaying.

However, I was introduced to Google Tasks, and how to use them, and now I’m obsessed.

What I love the most is that you can create a task for future dates. You can also create a task, and then set it to show up weekly, monthly, yearly, etc. Set it once and you’re good to go! You don’t have to repeatedly write it on your to-do list or in your calendar.

Using tasks has made it easier to track ALL the things! Plus, marking items as done gives me the same dopamine hit as crossing it off a list.

These are just a few things I use Tasks for:

• Reminder to start thinking about gifts for birthdays and holidays.
• Daily habits, like reading my parenting vision, reconciling our budget, showering, etc.
• Cleaning chores and laundry (I set up the tasks to designate what cleaning must be done, and whose laundry to work on. These repeat weekly).
• Items that I need to purchase for events at the kids’ school, plus reminders of when to send in items to school.
• My kids’ responsibilities so I don’t forget to remind them, if they forget.
• Making phone calls for appointments.
• Watering plants.
• Monthly tasks like closing out our budget and meal planning for the month.
• Weekly tasks like filling my vitamins, changing the chore chart, planning for the following week.
• Reminders of annual sales that retail shops offer.
• Reminder to sign kids up for sports, camps, etc. I just set the task around the time when I expect registration to open.
• Habits that play into bigger goals in my life. For 2025 I have a goal to take a 5–10-minute walk outside every day. I created a daily task for this as a reminder.
• Reminder to pay certain bills.

How to Remember to Look at Your Tasks

I’ve worked with moms that love the idea of Google Tasks but then find themselves forgetting to look at their task list.

The only way to get around this is to incorporate checking the list into some of your daily routines.

For example, I check Google Tasks in the morning as part of my morning routine. I always have my Google calendar open on my computer, so I’ll frequently check the tasks.

The bottom line is that you must make it a habit, and that can take some effort. But once you see how helpful the task list is, you’ll find it easy to reference it often.

Benefits of Google Task

I shared with you why I love Google Tasks, but here are some other benefits:

• One central place to hold all your tasks.
• It’s very simple to use.
• Syncs across your devices.
• You can add details and notes to the task.
• You won’t be counting on your brain to remember everything, leaving you to feel more organized and less overwhelmed.

Give Google Tasks a Try

If you keep forgetting things and feel frequently overwhelmed with everything you’re trying to balance, then allow Google Tasks to help you out!

It only takes a few minutes to set up your tasks, and then you’ll be good to go! You’ll no longer have to count on yourself to remember things. Your brain will thank you for it.

Do you use Google Tasks? Let me know in the comments.

**Before you leave, grab The “Type A” Moms Guide to Feel Organized + In Control of Your Time, for FREE.  You’ll find it here.**